NORTH MIDDLESEX REFEREES SOCIETY RULES
  1. NAME

  2. The Society shall be called the NORTH MIDDLESEX REFEREES SOCIETY.
  3. OBJECTS AND AIMS

  4. The objects and aims of the Society shall be to improve, promote, train, and assist the interests of its members.
  5. STATUS OF RULES
    1. All members shall be bound by these Rules.
    2. No alteration to these rules shall be made except at the Annual General Meeting, or at a Special General Meeting called for the purpose thereof and then only if two thirds of the members present are in favour. All voting members, (See rule 5), shall be entitled to one vote.
    3. The Council shall have the power to deal with any matter not provided for in these rules.
  6. RULES AND REGULATIONS

  7. The Society shall abide by The Football Association's Policies and Procedures in respect of the safeguarding of children, vulnerable adults, the Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.
  8. MEMBERSHIP
    1. Any registered referee; former registered referee; or trainee referee and others persons interested in football work (including registered referees already affiliated to the Referees Association through another Society) shall be eligible to apply for membership. Election to membership shall be at the sole discretion of the Council. Membership shall become effective upon receipt of the appropriate fee.
    2. There shall be four divisions of Membership: -
      1. Full membership shall be open to all association football referees who are or have been registered with a County Football Association.
      2. Associate membership shall be open to all association football referees who are already affiliated to the Referees Association through another Society and others persons interested in football work. These members will have no voting power on any Referees Association matters.
      3. Junior membership shall be open to all association football referees who are registered with a County Football Association and under the age of 18 on 1st April of the subscription year.
      4. Trainee membership shall be open to all persons who have been accepted by a County Football Association for a course of instruction on the Laws of Association Football. These members will have no voting power or be allowed to stand as an Officer or Council member of the Society.
    3. The Society shall keep a register of all members.
  9. MEMBERSHIP FEE
    1. An annual subscription payable for each member, (exclusive of any Referees Association membership fee), shall be determined by the Council and shall be agreed at the Annual General Meeting. The Society subscription together with the fee and insurance premium for the Referees Association is payable on the 1st April.
      1. Full membership fee shall be the Society subscription, the Referees Association membership fee and its insurance premium. Any member over the age of 75 is not required to pay the premium as they are not covered by the Referees Association insurance. New members joining after the 31st December shall receive a 50% reduction on all fees, but not the Referees Association insurance premium.
      2. Associate membership fee shall be the Society subscription.
      3. Junior membership fee shall be the Society subscription, the Referees Association membership fee and its insurance premium, they shall receive a 50% reduction on all fees but not the Referees Association’s insurance premium. New members joining after the 31st December shall receive a 75% reduction on all fees, but not the Referees Association’s insurance premium.
      4. Trainee membership shall be free for 12 months from the date of joining the course until achieving level 7 or 8, whichever is the earliest.
    2. A member whose annual membership fee is unpaid as at 31st October in any year shall cease to be a member.
  10. RESIGNATION AND EXPULSION
    1. A member shall cease to be a member of the Society from the date on which written notice has been received by the Secretary of their resignation.
    2. The Council shall have the power to expel a member when, in their opinion, it would not be in the interests of the Society for them to remain a member.
    3. A member who has resigned or has been expelled shall have their name removed immediately from the register of members and shall not be entitled to any claim, or a share of the Society assets.
  11. OFFICERS AND COUNCIL
    1. The Honorary Officers shall be elected at an Annual General Meeting and consist of the following persons: - President; Chairperson; Vice Chairperson; Secretary, Treasurer, Magazine Editor, Training Officer, Social Secretary, Supplies Officer, and Mentoring Officer, all of whom, except the President, shall retire annually, but be eligible for re-election. A President’s term of office shall not exceed three consecutive years, nor shall any former President be re-elected to the post within six years of holding office. In the event of a contested election, such elections shall be undertaken by means of a written ballot.
    2. The Council shall consist of the Officers specified above, the delegate to the County Referees Association, together with three other members elected at the Annual General Meeting.
    3. An Officer shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. An Officer may hold no more than two positions at any time. The Council shall be responsible for the management of all the affairs of the Society. Decisions of the Council shall be made by a simple majority of those members present. The Chairperson of the meeting shall have a casting vote in the event of a tie. In the absence of both the Chairperson and the Vice-Chairperson, the persons present shall elect a Chairperson for the duration of the meeting. The quorum for the transaction of business of the Council shall be not less than fifty percent of those members who are entitled to be present.
    4. Decisions of the Council meetings shall be entered into the Minute Book of the to be maintained by the Secretary.
    5. Any member of the Council may call a meeting of the Council by giving not less than 7 days notice to all its members. The Council shall hold at least two meetings a year.
    6. The Council shall have the power to co-opt any member to fill any vacancy that may occur.
    7. The Society shall have the power to elect Life Vice-Presidents and Vice Presidents at the Annual General Meeting. A member may be considered for election as a Vice President after a period of valuable service to the Society, likely to have been at least five years, and shall be elected for a term of three years. A member may be considered for election as a Life Vice President after a period of considerable service to the Society, likely to have been at least twelve years. Life Vice Presidents shall have their membership subscription and affiliation fee to the Referees’ Association paid by the Society.
  12. ANNUAL AND SPECIAL GENERAL MEETINGS
    1. An Annual General Meeting (AGM) shall be held not later than the end of May in each year to:
      1. Confirm the Minutes of the previous AGM.
      2. Receive a report of the activities during the year under review.
      3. Receive a report of the finances for the year ended 31st March, together with a report from the Auditors.
      4. Receive any reports from Officers.
      5. Elect the Officers and Council.
      6. Consider any Resolutions or Rule Changes.
      7. Consider any other pertinent business.
    2. Members shall be given not less than 42 days notice of the AGM.
    3. Nominations for election of members of the Council shall be made in writing by the proposer and seconder, both of whom must be members of the Society, to the Secretary not less than 21 days before the AGM. Any such nomination must be duly assented by the nominee.
    4. Notice of any resolution or rule change to be proposed at the AGM shall be given in writing to the Secretary not less than 28 days before the meeting. A resolution or rule change must be proposed and seconded by Full members only.
    5. A Special General Meeting, (SGM), may be called at any time by the Council, or the Secretary upon receipt of a requisition in writing signed by not less than twenty-five members, stating the purposes for which the meeting is required, and the resolutions proposed. The Secretary shall call the meeting within 42 days of the receipt of such a requisition.
    6. The Secretary shall send to each member, at their last known postal and/or electronic address, written notice of the date of a General Meeting together with an Agenda, and any resolutions to be proposed, at least 5 days before the Meeting.
    7. The quorum for a General Meeting shall be not less than 10% of the membership.
    8. All voting members present, (See rule 5), shall have one vote, and ordinary resolutions shall be passed by a simple majority, excepting Changes to Rules (see Rule 3b), and Dissolution (see Rule 12a). In the event of a tie the Chairperson of the Meeting shall have a casting vote.
    9. The Minutes of General Meetings shall be entered into the Minute Book of the Society.
  13. ORDINARY MEETINGS
    1. Ordinary meetings shall be held at monthly intervals during the period September to April on the third Thursday of each month at an agreed venue, as determined by the Council.
    2. The Council reserves the right to change the date, time, or venue of the meeting if circumstances demand.
    3. All voting members present, (See rule 5), are entitled to one vote in business matters of the Society, which shall be by show of hands. No postal or proxy voting shall be permitted.
  14. FINANCES
    1. A bank account (s) shall be maintained in the name of the Society Designated account signatories shall be the Chairperson, Secretary, and the Treasurer.
    2. All cheques drawn on the account shall be signed by one of the Chairperson, Secretary, or Treasurer, save for those in excess of £150, (One hundred and fifty pounds), which shall be signed by any two of the aforementioned Officers. All monies payable to the Society shall be received by the Treasurer and deposited in the Society Account(s) as soon as is practicable following receipt.
    3. The Society may also maintain a Benevolent Fund Account to provide financial assistance as is deemed appropriate by the Council.
    4. The Council may create a Benevolent Fund sub-committee to deal with complex requests for assistance. The sub-committee shall consist of any two Life Vice Presidents, plus the Secretary. The Council shall ratify any decisions relating to donations.
    5. The Financial Year shall be from 1st April until 31st March next following.
    6. The income and assets of the Society shall be applied only in furtherance of the objects of the Society.
    7. The Council shall have power to authorise the payment of reasonable expenses incurred by any member of the Society and to any other person or persons for services rendered to, or on behalf of, the Society.
    8. An annual Financial Statement shall be prepared in such form as is deemed appropriate and presented for approval at the AGM.
  15. DISSOLUTION
    1. A resolution to dissolve the Society shall only be proposed at an Annual or Special General Meeting called for the purpose and shall be carried by a majority of at least three-quarters of the members present.
    2. The dissolution shall take effect from the date of the resolution, and the members of the Council shall be responsible for the winding up of the assets and liabilities of the Society.
    3. Any surplus assets remaining after the discharge of the debts and liabilities of the Society shall be disposed of in a manner as determined by the membership.